About InteliSys

Office Administrator

Responsibilities

• Accounts Receivable: 
  • Generate and send out invoices to clients in a timely manner. 
  • Monitor customer accounts for timely payments and follow up on overdue payments. 
  • Reconcile discrepancies and resolve billing issues with customers.
• Accounts Payable:
  • Process vendor invoices and ensure accurate and timely payments.
  • Maintain vendor relationships and address inquiries or discrepancies. 
  • Reconcile vendor statements and resolve any discrepancies.
• Payroll:
  • Administer and process weekly and/or bi-weekly payroll for employees.
  • Ensure compliance with payroll regulations and tax laws. 
  • Address payroll-related inquiries from employees.  
• General Administration:
  • Provide general administrative support to ensure efficient office operations.
  • Maintain organized and up-to-date financial records. 
  • Collaborate with other departments and related companies to facilitate cross-functional communication.

Requirements and Skills

• Proven experience as an Office Administrator, Finance Administrator, or similar role.
• Strong knowledge of Accounts Receivable, Accounts Payable, and Payroll processes.
• Experience calling and communicating with customers.
• Familiarity with financial regulations and compliance. 
• Proficiency in accounting software and Microsoft Office Suite. 
• Experience with QBO and Service Titan is considered an asset. 
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills. 
• Ability to work independently and collaboratively within a team.

Education and Experience

• High school diploma required; additional qualifications in office administration or related field is a plus.
• Previous experience in a similar role is highly desirable.

 Compensation and Benefits